Now. since August 2025 Polish entrepreneurs must prepare for the revolution in taxation checks. The amendment of the National taxation Administration Act gives officials unprecedented powers that can paralyze the company's activities overnight. Experts are alerting that the era of announced visits is ending, and begins the time of continuous surveillance, in which even a insignificant accounting mistake can lead to blocking corporate and private money. fresh tools, based on artificial intelligence, will let the taxus to scan all transaction, and the boundary between mistake and fraud will become dangerously thin. For many company owners it is simply a signal that the state gains almost unlimited power over their assets, even before the case goes to court.
Unannounced inspection. What precisely has changed since August?
The main concern is the introduction of the mechanics immediate control in the case of ‘reasoned suspicion of irregularity’. This wording is so general that in practice it gives officials large freedom to act. To date, the entrepreneur has usually received a announcement of intent to initiate an inspection, which gave time to prepare documentation and consult the taxation advisor. This safety buffer has disappeared since August.
In practice, this means that controllers may appear at the company's premises at any time, without notice. Their powers will be broad: from requesting immediate access to all accounting documents, to security of corporate computers, servers and even private phones owner and key employees. Any mistake in the invoice, inaccuracy in the VAT records or hold in the accounts may be a pretext for initiating a criminal taxation proceeding on the spot. This is simply a change that fundamentally impairs the stableness and safety of conducting business in Poland.
Artificial intelligence on IRS services. How's the taxation bill going to x-ray you?
New powers are not only changing procedures, but, above all, a technological leap. The Ministry of Finance has invested powerful resources in analytic systems based on artificial intelligence (AI). These tools let you to automatically and rapidly cross data from many seemingly unrelated sources. These systems will analyse not only data from the National e-Faktur strategy (KSeF), but besides information from banks, ZUS, customs offices, and even sales portals specified as Allegro or OLX.
– These are no longer controls we remember from a decade ago. – says Dr. Anna Kwiatkowska, expert in taxation law. – Now the taxation can enter profoundly into the life of the entrepreneur, combining data about his corporate spending with information about private purchases or flows in individual account. Algorithms will look for anomalies that would be invisible to humans.. This means that any transaction that deviates from a set standard can automatically trigger an alarm in the KAS system, becoming the basis for immediate and very thorough control.
Dracon punishment and account blockade. Your assets are at risk.
One of the most severe tools that the taxation is gaining is the anticipation of imposing draconian financial sanctions and property safeguards before a final judgement is even passed. If the authoritative considers that there is simply a hazard of taxation evasion, he or she may request immediate blocking of bank accounts. Importantly, the blockade can cover not only the company's account, but besides the private funds of the company's owner and even his spouse, if there is no property separation.
Such a decision may completely paralyze the company's activities, preventing payment of invoices, payment of wages or the regulation of liabilities. Entrepreneurs fear that the fresh strategy covers the line between unintentional mistake and intentional fraud. – Instead of dialogue, we have tools of repression. The fresh regulations give the fiscal authority that he never had before – says Michał Jakubowski of the Confederation of Leviathan. It's a situation where the company can be financially destroyed on suspicion, not proven guilt.
How do you defend yourself against fresh control? Experts advise
In the face of specified extremist changes, a passive attitude can prove disastrous. taxation advisers agree: prevention and preparedness for the worst-case script become crucial. Entrepreneurs must first take care of flawless documentation and transparency of all operations. Each transaction should be documented and any different operations described in item and justified. Regular interior accounting audits cease to be luxury and become a necessity.
Experts advise you to have a contingency plan prepared. Keep in contact with an experienced taxation advisor or lawyer who can be called erstwhile the controllers appear at the door. – In the fresh system, anyone, even an honest entrepreneur, can become a target. The first hours of inspection are crucial, so immediate contact with a professional proxy is an absolute basis – warns Dr. Kwiatkowska. Without legal support, erstwhile faced with fresh KAS powers, the entrepreneur is practically defenseless.
Continued here:
New law in August. Fiskus will enter the company and block your account
